£60 per month: Mailbox service with collection from Parkfield Business Centre.

£50 mailbox key deposit: Refundable upon return of the mailbox key.

£100 Registered Office setup and compliance charge:
This consists of:

£50 non-refundable registered office setup/compliance fee
£50 refundable registered office deposit
The £50 deposit will be refunded once our address has been fully removed from Companies House and all obligations under the agreement have been satisfied.

Following HMRC Anti-Money Laundering regulations, any uncollected mail must be forwarded to your verified address at a charge of £20 per forwarding.

Please ensure your mailbox is emptied regularly.

Yes.

You may use our address as the registered office for one company only.

When terminating the agreement, you must remove our address from Companies House and all relevant business records within 30 days.

The monthly mailbox fee will continue to apply until our address has been fully removed from Companies House.

If we are required to contact Companies House or any authority to request removal of our address, a £120 administration fee will apply.

You may remove our address as your registered office and continue using the mailbox service for mail collection only.

Please notify us by email at [email protected] if you make any registered office changes.

No.

This application is for one business only.

If you require services for multiple businesses, a separate application form must be completed for each business.

No. Only standard post that fits through a letterbox.

Yes you will be notified by email with a photo of the outside of the envelope

We operate under strict HMRC anti‑money laundering regulations which require identity checks and controlled mail handling.

One personal name and business name per mail box.

The agreement operates on a rolling three (3) month basis and automatically renews unless terminated by either party by giving not less than three (3) months’ written notice by email.

Notice may be served at any time but will not reduce the current contractual period already in progress.

Payments are made monthly in advance on the 1st of each month.

Payments are processed securely online via Stripe. Invoices will be emailed for your records.

Mail may be collected:

Monday to Friday: 7:00am to 7:00pm
Saturday: 7:00am to 12:00pm
Access is via our entry system and mailbox key.

Your mail is stored in a dedicated lockable mailbox.

A refundable £50 key deposit applies.

No.

We cannot guarantee staff availability to sign for deliveries.

No.

We cannot accept deliveries requiring security codes, PIN numbers, or in-person verification.

Your Name
Your Business Name
Parkfield Business Centre
Park Street
Stafford
ST17 4AL

Your full name and business name must be included on all mail items.

Mail received without the correct names may be returned to sender in accordance with HMRC compliance requirements.

Visitors will be informed that this is a mailbox service only and that no physical office is occupied at the Centre.

Visitors may be directed to your public website or published business contact details.

Information may also be disclosed where legally required, including requests from HMRC or law enforcement agencies.

Yes.

In accordance with Anti-Money Laundering Regulations, all customers, directors, beneficial owners, and relevant individuals must provide valid proof of identity and proof of address.

Additional verification checks and periodic updates may also be required.

Services cannot commence until compliance checks are completed.

Parkfield Business Centre uses Thirdfort, a specialist compliance platform, to assist with identity verification and Anti-Money Laundering checks.

Depending on the structure of the organisation, identity verification may be required for:

• Sole traders
• Directors
• Partners
• Beneficial owners holding 25% or more ownership or control
• Any other individual we are required to verify under Anti-Money Laundering Regulations

Thirdfort may be used to verify photographic identification, proof of address and sanctions screening.

Verification requests may be sent directly to the relevant individuals and can normally be completed remotely without attending the business centre.

Mailbox services cannot commence until all required compliance checks have been completed successfully.

Yes, subject to prior approval.

The individual must:

Complete identity and address verification checks; and
Bring valid identification when collecting mail.
Please allow 2–3 working days for approval processing.

Each organisation must nominate a responsible contact for its mailbox service.

This individual should be the person responsible for managing the mailbox service on behalf of the organisation and will normally be responsible for:

• Receiving communications from Parkfield Business Centre
• Managing mailbox access and keys
• Ensuring contact details remain up to date
• Coordinating compliance requests where required
• Managing payment arrangements

The responsible contact must attend the onboarding appointment in person and bring valid photographic ID and proof of address.

The onboarding appointment will normally take approximately 20 minutes.